Privacy Policy and Principles
Marist Rugby Club adheres to the Australian Privacy Principles (APPs).
Our Policy is as follows:
The Privacy Amendment (Private Sector) Act 2000 came into effect on 21 December 2001. The Act regulates the way private sector organisations collect, use, keep, secure and disclose personal information.
Marist Club Canberra is bound by the National Privacy Principles (NPP’s). The Club is committed to upholding these principles and complying with the Privacy Amendment (Private Sector) Act 2000.Your privacy is important.
The term "parent" or "parents, wherever occurring herein includes lawful guardians and/ or carers.
This statement outlines the procedures and process (in keeping with the NPP’s) used by Marist Canberra Rugby Club in implementation of the privacy policy and how the Club uses and manages personal information provided to or collected by it.
The Club may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to Club operations and practices and to make sure it remains appropriate to the changing school environment.
What kind of personal information does the Club collect and how does the Club collect it?
The type of information the Club collects and holds includes (but is not limited to) personal information, including sensitive information, about:
Personal Information provided by other people: In some circumstances the Club may be provided with personal information about an individual from a third party, for example a report provided by a medical professional, or an outside body such as the ACTJRU judiciary.
How will the Club use the personal information you provide?
The Club will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented. Instances of this include, but are not limited to:
Players and Parents
In relation to personal information of players and Parents, the Club’s primary purpose of collection is to enable the Club to provide a high quality sporting environment for the player. This includes satisfying both the needs of Parents and the needs of the player throughout the whole period the player is enrolled at the Club.
The purposes for which the Club uses personal information of players and Parents include:
In some cases where the Club requests personal information about a player or Parent, if the information requested is not obtained, the Club may not be able to register or continue the registration of the player.
Parents: In relation to personal information of parents, the Club’s primary purpose of collection is to contact the parent and maintain its database, as the case may be.
The purposes for which the Club uses personal information of parents include:
For information purposes, seeking funds and marketing for the Club; and to satisfy the Club’s legal obligations, for example, in relation to child protection legislation.
Volunteers
The Club also obtains personal information about volunteers who assist the Club in its functions or conduct associated activities, such as committee members, coaches, team managers, ground, first aid and canteen assistants, to enable the Club and the volunteers to work together.
Marketing and fundraising: The Club treats marketing and seeking donations for the future growth and development of the Club as an important part of ensuring that the Club continues to provide quality assistance to the School, in its role of sports provider. Personal information held by the Club may be disclosed to an organisation that assists in the Club’s fundraising.
Parents, staff, and other members of the wider Club community may from time to time receive fundraising information. Club publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
Who might the Club disclose personal information to?
The Club may disclose personal information held about an individual to:
Sending information overseas: The Club will not send personal information about an individual outside Australia without obtaining the consent of the parent (in some cases this consent will be implied); or otherwise complying with the National Privacy Principles.
How does the Club treat sensitive information?
In referring to 'sensitive information', the Club means: information relating to health about an individual, or disciplinary information about a player, or a player's skill and achievements outside the club, in another playing environment..
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
Management and security of personal information
The Club’s committee is required to respect the confidentiality of players' and Parents' personal information and the privacy of individuals.
The Club has in place steps to protect the personal information the Club holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and pass worded access rights to computerised records.
Updating personal information
The Club endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by the Club by contacting the Club at any time, or by securely entering data into the database provided and administered by the 3rd party provider. The club warrants that the information held by the 3rd party provider is held in a secure web-based environment, utilising the latest methods of encryption and security.
The National Privacy Principles require the Club not to store personal information longer than necessary.
You have the right to check what personal information the Club holds about you.
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the Club holds about them and to advise the Club of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Players will generally have access to their personal information through their Parents, but older players may seek access themselves.
To make a request to access any information the Club holds about you or your child, please contact the Secretary of the Club committee in writing.
The Club may require you to verify your identity and specify what information you require. The Club may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the Club will advise the likely cost in advance.
Consent and rights of access to the personal information of players
The Club respects every Parent's right to make decisions concerning their child's welfare and sporting participation at Marist College.
Generally, the Club will refer any requests for consent and notices in relation to the personal information of a player to the player's Parents. The Club will treat consent given by Parents as consent given on behalf of the player, and notice to Parents will act as notice given to the player.
Parents may seek access to personal information held by a school or the Club about them or their child by contacting the Club Secretary. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the Club’s duty of care to the player. In the event of a bona fide dispute, the School’s Headmaster will be the final arbiter
The Club may, at its discretion, on the request of a player grant that player access to information held by the Club about them, or allow a player to give or withhold consent to the use of their personal information, independently of their Parents. This would normally be done only when the maturity of the player and/or the player's personal circumstances so warranted.
Enquiries
If you would like further information about the way the Club manages the personal information it holds, please contact the Club Secretary.
The Privacy Amendment (Private Sector) Act 2000 came into effect on 21 December 2001. The Act regulates the way private sector organisations collect, use, keep, secure and disclose personal information.
Marist Club Canberra is bound by the National Privacy Principles (NPP’s). The Club is committed to upholding these principles and complying with the Privacy Amendment (Private Sector) Act 2000.Your privacy is important.
The term "parent" or "parents, wherever occurring herein includes lawful guardians and/ or carers.
This statement outlines the procedures and process (in keeping with the NPP’s) used by Marist Canberra Rugby Club in implementation of the privacy policy and how the Club uses and manages personal information provided to or collected by it.
The Club may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to Club operations and practices and to make sure it remains appropriate to the changing school environment.
What kind of personal information does the Club collect and how does the Club collect it?
The type of information the Club collects and holds includes (but is not limited to) personal information, including sensitive information, about:
- players and parents and/or guardians ('Parents') for the duration of any season’s enrolment at the Club;
- volunteers and committee members; and
- selected parts of the same information for historical purposes after the conclusion of the Rugby season.
Personal Information provided by other people: In some circumstances the Club may be provided with personal information about an individual from a third party, for example a report provided by a medical professional, or an outside body such as the ACTJRU judiciary.
How will the Club use the personal information you provide?
The Club will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented. Instances of this include, but are not limited to:
- Team lists for present and historical purposes, including tours, excursions and tournaments,
- Team photographs
- Individual photographs of players [you have the right to determine that we may not publish photos of your son(s)]
- Photographs taken at official functions and events
- Scenes from games
- Awards
- Representative selections
- Records of any judiciary that is established for the purposes of the competitions in which the Club participates
- Medical records, for the purposes of rehabilitation of players and for insurance purposes,
- Game statistics
- Lists for sponsorship purposes
- Lists for collection of data on sales and purchases of club merchandise
- Home addresses, email addresses, telephone and facsimile numbers of players and parents
- Employment addresses of parents
- Employment addresses of sponsors
- Biographical details of players and sponsors
Players and Parents
In relation to personal information of players and Parents, the Club’s primary purpose of collection is to enable the Club to provide a high quality sporting environment for the player. This includes satisfying both the needs of Parents and the needs of the player throughout the whole period the player is enrolled at the Club.
The purposes for which the Club uses personal information of players and Parents include:
- to keep Parents informed about matters related to their son’s Rugby progress, through correspondence, newsletters and magazines;
- club administration;
- looking after players' social and medical well-being;
- providing a social forum for parents to meet and converse,
- providing a rich and rewarding educational experience for players through playing, training, touring and interacting with other Rugby people from schools and clubs with which the boys come into contact;
- providing a vehicle for the administration of volunteers;
- seeking donations and marketing for the Club;
- to satisfy the Club’s legal obligations and allow the Club to discharge its duty of care; and/ or
- to maintain historical records for the purposes of honour rolls, old boys’ uses and medical records.
In some cases where the Club requests personal information about a player or Parent, if the information requested is not obtained, the Club may not be able to register or continue the registration of the player.
Parents: In relation to personal information of parents, the Club’s primary purpose of collection is to contact the parent and maintain its database, as the case may be.
The purposes for which the Club uses personal information of parents include:
For information purposes, seeking funds and marketing for the Club; and to satisfy the Club’s legal obligations, for example, in relation to child protection legislation.
Volunteers
The Club also obtains personal information about volunteers who assist the Club in its functions or conduct associated activities, such as committee members, coaches, team managers, ground, first aid and canteen assistants, to enable the Club and the volunteers to work together.
Marketing and fundraising: The Club treats marketing and seeking donations for the future growth and development of the Club as an important part of ensuring that the Club continues to provide quality assistance to the School, in its role of sports provider. Personal information held by the Club may be disclosed to an organisation that assists in the Club’s fundraising.
Parents, staff, and other members of the wider Club community may from time to time receive fundraising information. Club publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
Who might the Club disclose personal information to?
The Club may disclose personal information held about an individual to:
- National and state level governing bodies,
- Judiciaries
- another school;
- medical practitioners;
- people providing services to the Club, including specialist visiting coaches;
- Marist Sports clubs
- recipients of Club publications, like newsletters and magazines;
- 3rd party providers of database and registration services, and
- anyone you authorise the Club to disclose information to.
Sending information overseas: The Club will not send personal information about an individual outside Australia without obtaining the consent of the parent (in some cases this consent will be implied); or otherwise complying with the National Privacy Principles.
How does the Club treat sensitive information?
In referring to 'sensitive information', the Club means: information relating to health about an individual, or disciplinary information about a player, or a player's skill and achievements outside the club, in another playing environment..
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
Management and security of personal information
The Club’s committee is required to respect the confidentiality of players' and Parents' personal information and the privacy of individuals.
The Club has in place steps to protect the personal information the Club holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and pass worded access rights to computerised records.
Updating personal information
The Club endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by the Club by contacting the Club at any time, or by securely entering data into the database provided and administered by the 3rd party provider. The club warrants that the information held by the 3rd party provider is held in a secure web-based environment, utilising the latest methods of encryption and security.
The National Privacy Principles require the Club not to store personal information longer than necessary.
You have the right to check what personal information the Club holds about you.
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the Club holds about them and to advise the Club of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Players will generally have access to their personal information through their Parents, but older players may seek access themselves.
To make a request to access any information the Club holds about you or your child, please contact the Secretary of the Club committee in writing.
The Club may require you to verify your identity and specify what information you require. The Club may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the Club will advise the likely cost in advance.
Consent and rights of access to the personal information of players
The Club respects every Parent's right to make decisions concerning their child's welfare and sporting participation at Marist College.
Generally, the Club will refer any requests for consent and notices in relation to the personal information of a player to the player's Parents. The Club will treat consent given by Parents as consent given on behalf of the player, and notice to Parents will act as notice given to the player.
Parents may seek access to personal information held by a school or the Club about them or their child by contacting the Club Secretary. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the Club’s duty of care to the player. In the event of a bona fide dispute, the School’s Headmaster will be the final arbiter
The Club may, at its discretion, on the request of a player grant that player access to information held by the Club about them, or allow a player to give or withhold consent to the use of their personal information, independently of their Parents. This would normally be done only when the maturity of the player and/or the player's personal circumstances so warranted.
Enquiries
If you would like further information about the way the Club manages the personal information it holds, please contact the Club Secretary.
